How fast can I get a commercial cleaning quote in Austin?
Most quotes are delivered within 24 hours of providing space details or completing a walkthrough.
Get a Commercial Cleaning Quote in Austin
Bailey & Bear provides free commercial cleaning quotes in Austin, usually back within 24 hours of a walkthrough. Tell us your space type, square footage, and how often you need service — office, restaurant, post-construction, or recurring janitorial coverage — and we’ll put a fixed price in writing before anything is scheduled.
Request your commercial cleaning quote
Send the space type, square footage, and how often you need service. Quote back within 24 hours of the walkthrough — free, fixed, and in writing.
What we need from you to quote accurately
A real quote depends on five things: square footage, space type (office, restaurant, retail, post-construction, event/venue), current condition, how often you need service (one-time, weekly, nightly), and building access (badge or security requirements for downtown properties). The more of these you can answer up front, the faster the quote comes back.
How the commercial cleaning quote process works
- Tell us the basics — space type, size, frequency — by phone, form, or email.
- Walkthrough — for recurring commercial accounts and larger post-construction or event jobs, a short in-person or photo walkthrough confirms scope before pricing.
- Fixed quote in writing — the owner prices the job directly; no third-party sales layer marking it up. The quote is delivered within 24 hours of the walkthrough.
- No obligation — the quote is free and doesn’t commit you to anything.
Recurring vs. one-time pricing
Recurring commercial cleaning (nightly, weekly, or multi-visit contracts) is priced per visit based on scope and frequency. One-time jobs — post-construction cleanup, event and venue turnaround, move-out cleans — are priced per job based on square footage and condition. See the commercial cleaning prices in Austin and the office cleaning cost guide for real published ranges.
What a commercial cleaning quote typically comes back at
So you know what to expect before you request one: recurring commercial cleaning in Austin typically quotes at $130–$350 per visit, depending on square footage, frequency, and scope. A first-time deep clean — move-in condition, post-construction, or a space that hasn’t had professional service in a while — typically quotes at $250–$1,000, depending on square footage and current condition. Both are ranges, not flat rates; your actual number comes back in the walkthrough quote.
Who this is for
Office buildings, restaurants and bars, property managers, event venues, and post-construction sites across Austin. Bailey & Bear cleans for named commercial and hospitality accounts including Uchi, Uchiko, Loro, Kung Fu Saloon, Brazos Hall, 800 Congress, Marfa, and Voodoo. See commercial cleaning in Austin, janitorial services and high-end facility cleaning for full scope. Restaurant kitchens can add commercial kitchen degreasing after close, and bars can be quoted for after-hours bar and restaurant cleaning.
Why two quotes for the same building come back hundreds of dollars apart
This is the part of the process that actually confuses people, and it is worth saying plainly: when three companies walk the same 6,000 sq ft office and come back at three very different numbers, the usual explanation — that the cheap one is cutting corners and the expensive one is padding — is normally wrong. The three quotes are describing three different jobs. Until you make them describe the same job, you are not comparing prices at all.
Five things move a commercial cleaning number far more than square footage does. Every one of them can be changed quietly, inside a scope that still reads as “full janitorial service.”
| What differs | How it makes a quote look cheaper | What to ask before you compare |
|---|---|---|
| The unit being priced | One quote is per visit, one is per month, one is per month at a lower frequency. The monthly figure at three nights a week looks smaller than the monthly figure at five. | “What is the cost per visit, and how many visits a month is that?” Convert every quote to cost per visit before you read any of them. |
| What is nightly and what is on a rotation | High dusting, interior glass, restroom detail and floor care can all be moved onto a monthly or quarterly rotation while the task list on page one stays identical. | “Read me the lines that happen every visit, and then the lines that are on a rotation — and say the interval.” |
| Consumables | Paper, soap and liners left out of the quote genuinely lower it. You will still buy them, just on a different invoice, and you will be the one noticing at 4pm that a dispenser is empty. | “Who supplies paper, soap and liners, who tracks the levels, and is that in this number?” |
| The first clean | If a space has not had professional service in a while, visit one is catch-up work, not the standard round. A quote that prices it at the recurring rate has either not looked properly or expects to revisit the number later. | “Is the first visit priced separately, and what does it include that the recurring visits do not?” |
| Access and hours | Badge issue, escort requirements, a booked freight elevator and a building that only allows work between set hours all add real time. A quote that has not priced them has not accounted for your building. | “What hours are you assuming, and have you priced the building’s access rules — badges, escorts, freight booking?” |
Normalize those five and the spread between honest quotes usually collapses to something small. What is left after that is the part worth paying for or not: who is actually in the building, how consistent that crew is, and who answers the phone when something is wrong at eleven at night.
What a commercial cleaning quote has to state in writing
There is a practical difference between a quote and an estimate, and it is not about the format. A quote states the job precisely enough that both sides already know the answer to the argument they might otherwise have in month four. An estimate leaves the expensive questions open and settles them later, at whichever moment is worst for you.
These are the lines to look for. If a document you have been sent is missing several of them, ask for them before comparing it to anything — not because the company is untrustworthy, but because you cannot compare what has not been written down.
- Frequency and days. Not “nightly” — the actual nights.
- Cost per visit as well as any monthly figure.
- Every-visit scope listed separately from rotation scope, with each rotation interval stated in months.
- Restroom count and who supplies consumables.
- The first clean — included, or priced as its own line.
- Floor care by floor type, with the method and the interval, not the single word “floors.”
- Access and hours — the window, the entry method, who holds keys or codes.
- The escalation contact — the number to call late, and who picks it up.
- The price of a change — what an added area or an added night costs, agreed now rather than quoted later.
- Term and notice — how long, and how either side ends it.
The five phrases that cost money after you sign
Most disputes between a business and its cleaning company are not about effort. They are about a phrase that both parties read confidently and differently on the day they signed. These five do most of the damage:
- “As needed.” This hands the decision about need to the party paying for the labour. Replace it with an interval, or with a trigger anyone can observe.
- “Periodically.” A period with no number attached is not a schedule. Write the months.
- “Detail clean.” Every company means something different by this. Ask which rooms and which surfaces, and have the answer written into the scope.
- “Standard office cleaning.” There is no published standard. It means whatever that company normally does, which is exactly the thing you are trying to find out.
- “Floors as required.” This covers a dust mop and a damp mop. It does not commit anyone to a scrub-and-recoat, and those two jobs are not close in cost. Floor care belongs on its own line with its own interval.
None of this requires a longer document. It usually makes the document shorter, because a scope written in specifics stops needing the paragraphs of reassurance that surround a vague one.
Four questions to ask whoever walks your building
You will learn more from four questions during the walkthrough than from any amount of reading afterwards, because the answers are hard to improvise:
- “Which of these lines is every visit, and which is on a rotation? Say the interval out loud.” Anyone who has scoped the building can answer immediately. Anyone who has priced it off a square-footage formula cannot.
- “Who is physically in my building, and will it be the same people in three months?” Consistency is the single largest driver of whether a commercial account goes well, and it is almost never written into a quote.
- “What condition is this quote assuming on day one?” If the answer is vague, the first visit is going to generate a conversation about money.
- “What does adding a thousand square feet cost, and can that be in the quote now?” Scopes grow. Pricing a change before there is any pressure attached to it is the cheapest negotiation you will ever have.
For how we think about choosing between companies once the numbers are comparable, see how to choose a commercial cleaning company in Austin. For published ranges by service, see the commercial cleaning cost guide and the janitorial cost guide.
Quoting a building that already has a cleaning company
Most people asking for a commercial cleaning quote in Austin are not starting from nothing. There is an incumbent, something has been going wrong for a while, and the quote is really a way of finding out whether the problem is the company or the scope. That changes how the quote should be taken, in four ways worth knowing before you book any walkthroughs.
You already have the most useful document in the process. Your current scope, and your current invoice, let a bidder quote against something real instead of against a guess. Handing both over is not disloyal and it is not giving away leverage — it is the difference between a like-for-like number and a number that is cheaper because it is smaller.
Book the walkthrough for a normal midweek day, not a Monday morning. A building walked the morning after a deep clean prices a building that does not exist. If you want a quote that survives contact with your actual space, have it walked when it looks the way it usually looks.
Say out loud what has actually been failing. Restrooms at 3pm, the same corner missed every week, nobody reachable after hours — those are three completely different problems with three different fixes, and only one of them is about price. A bidder who hears the real complaint can tell you whether their number solves it. A bidder who is only given square footage cannot.
Plan the changeover before you sign anything. Notice periods, key and code handback, the last night of the old crew and the first night of the new one, and who is responsible for the gap if those dates do not meet. An account that starts with an uncleaned week starts badly for reasons that have nothing to do with the crew.
And the honest version: sometimes the right outcome of getting quotes is not switching. If the scope you have been buying was under-specified from the start, a competing quote written properly is most useful as the document that lets you fix the arrangement you already have. We would rather tell you that at the walkthrough than win an account that was never going to be happy.
For facility managers and procurement
If you are filling in a vendor-approval form or building a bid file, this is the short version you can forward. It is how we already work, not a wish list.
- Bids and RFPs. We answer formal bids and RFPs. Send the scope, the site list and your due date with the request and we will quote against what you wrote.
- Insurance. We carry general liability insurance: $1M per occurrence / $2M aggregate. A certificate of insurance is available on request. Tell us the certificate-holder details when you ask for it.
- Several sites. One account can cover up to 25 sites. Each address is quoted from its own walkthrough and written into the same agreement, with one point of contact.
- Availability. 24/7 availability for nightly, weekend and after-hours work.
- Scale. We handle over 70,000 square feet in a single night. How that maps to your building depends on its layout, so it is scoped from a walkthrough.
- Terms. Written scope before the first visit, and standard cancellation terms in writing in the agreement.
- Track record. Event cleaning work at ACL and F1 Fan Fest at COTA. Hospitality and venue clients include Uchi, Uchiko, Loro, Kung Fu Saloon, Brazos Hall, 800 Congress, Marfa and Voodoo.
- Products. EPA-registered disinfectants and green or low-odor products are available on request.
Ready to start? Request a quote and mention that you need the certificate of insurance or a bid response, or call 512-689-8346.
Commercial cleaning quote FAQ
Is there a minimum contract for recurring commercial cleaning?
Recurring pricing is quoted per visit at whatever frequency fits your space — nightly, a few nights a week, or weekly. See the janitorial coverage guide for how frequency is scoped.
Do you quote one-time jobs like post-construction cleanup?
Yes — one-time jobs are quoted per job based on square footage and site condition. See post-construction cleaning cost.
Is the quote really free, with no obligation?
Yes. There’s no cost to request a quote and no obligation to book.
What does a commercial cleaning quote in Austin typically cost?
Recurring commercial cleaning typically quotes at $130 to $350 per visit depending on square footage, frequency, and scope. A first-time deep clean typically quotes at $250 to $1,000 depending on square footage and current condition.
Why do commercial cleaning quotes for the same building come back so different?
Usually because the quotes describe different jobs, not different quality. The five variables that move the number most are the unit being priced (per visit vs. per month), which tasks are every visit vs. on a rotation, whether paper and soap are included, whether the first catch-up clean is priced separately, and whether building access rules and hours have been priced at all. Normalize those five and honest quotes land close together.
Should I compare commercial cleaning quotes per visit or per month?
Per visit, always, and then multiply. A monthly figure hides the frequency, so a three-night-a-week quote looks cheaper than a five-night quote for the same building. Ask every company for the cost per visit and the number of visits per month before you compare anything.
Does a commercial cleaning quote include paper products, soap and liners?
It depends on the company, and it is one of the most common reasons two quotes differ. Ours states it either way rather than leaving it open. If consumables are excluded you will still buy them, just on a separate invoice, and someone in your building becomes responsible for noticing when a dispenser is empty.
Is the first clean priced the same as the recurring visits?
Not if the space needs catching up. A first visit in a space that has not had professional service in a while is catch-up work, not the standard round, and it is quoted as its own line. A first-time deep clean in Austin typically quotes at $250 to $1,000 depending on square footage and condition, separate from the recurring per-visit price.
What should a commercial cleaning quote say about floor care?
The floor types, the method for each, and the interval — not the single word “floors.” A dust mop and damp mop is a nightly task; a scrub-and-recoat is a periodic project, and the two are nowhere near each other in cost. A quote that says “floors as required” has committed to the first and not the second.
Do you need to walk the space before you quote it?
For recurring commercial accounts and larger post-construction or event jobs, yes: a short in-person or photo walkthrough confirms scope before pricing, and the price is then put in writing. Book it for a normal midweek day, not the morning after a deep clean, so the quote prices the space the way it usually looks. If another cleaning company already serves the building, have your current scope and invoice ready so the quote is written against something real instead of a guess. The walkthrough is free, with no obligation to book.
How do you quote a larger building or a multi-site account?
Most Austin offices are quoted per visit based on square footage and scope, or per square foot for larger recurring accounts. Larger commercial accounts often move to a flat recurring rate once frequency is set. If a price is per square foot, it should say whether it is against rentable or usable area, because they are different numbers for the same building. Multi-site accounts run on one contract and one point of contact rather than a separate vendor per building, and a new address is quoted from its own walkthrough rather than priced per square foot off an existing site.